A work vehicle agreement is a legal document that outlines the terms and conditions of an employee`s use of a company vehicle. This agreement helps to protect both the employee and the company by setting clear expectations and responsibilities.

When drafting a work vehicle agreement, it is important to include the following elements:

1. Vehicle information: This includes the make, model, year, and VIN number of the vehicle. It is important to have this information documented in case of an accident or theft.

2. Authorized use: The agreement should outline when and where the vehicle can be used. This includes restrictions on personal use, such as using the vehicle for non-work-related activities.

3. Maintenance and repairs: The agreement should state who is responsible for maintenance and repairs, as well as how these expenses will be covered (e.g. company-paid or reimbursed).

4. Insurance: The agreement should state what type of insurance coverage is required for the vehicle, and who will be responsible for paying the premiums.

5. Reporting accidents or damage: The agreement should outline the process for reporting accidents or damage to the vehicle, and what steps will be taken to repair or replace the vehicle.

6. Return of the vehicle: The agreement should state when the vehicle must be returned, and the condition it must be in. This includes requirements for cleaning, fueling, and any other necessary maintenance.

By having an effective work vehicle agreement in place, companies can minimize risks and ensure that employees are using company vehicles responsibly. It is important to review and update the agreement periodically to ensure that it remains current and relevant to the needs of the company.